Moving from CommuniGate to Exchange
14.March.2010 11:52 Filed in: Tech Tips
Beginning in March 2010 and continuing through May
2010, new Apple MacBooks will be distributed to all
non-administrative, certified staff members. During
this same period, all District 21 staff members will
be moved from the CommuniGate email server to
Microsoft’s Exchange 2010 server.
Certified staff members will utilize Entourage 2008 with Exchange Web Services as their primary application for accessing their Exchange 2010 email, calendar, contacts, tasks, and notes. Entourage 2008 is installed on individual Staff MacBooks. Initial training with Entourage 2008 will take place when staff members receive their laptops. From there, staff members will be able to access the wealth of resources available on AtomicLearning.com to learn more about Entourage 2008.
Non-Certified staff members, such as assistants and custodians among others, will access their Exchange 2010 accounts through the web browser using Outlook Web Access. These individuals receive their initial training from District Technology Office staff or building iTech teachers.
(Central Office staff in the Business Office, Human Resources, and Operations will use Outlook 2007 as the client through which they will use to access their Exchange 2010 email, calendar, contacts, tasks, and notes. Training for these individuals, where necessary will come from District Technology Office staff and via AtomicLearning.com.)
Some important information about the move from CommuniGate to Exchange:
Finally, the day before staff members receive their MacBooks, users will cease to receive new emails in their CommuniGate Inboxes. They can log in to CommuniGate and send emails during the interim period, but no new emails will arrive there. Users will be able to view new emails once they have logged in to their Exchange client, Entourage 2008 or Outlook Web Access (OWA).
Certified staff members will utilize Entourage 2008 with Exchange Web Services as their primary application for accessing their Exchange 2010 email, calendar, contacts, tasks, and notes. Entourage 2008 is installed on individual Staff MacBooks. Initial training with Entourage 2008 will take place when staff members receive their laptops. From there, staff members will be able to access the wealth of resources available on AtomicLearning.com to learn more about Entourage 2008.
Non-Certified staff members, such as assistants and custodians among others, will access their Exchange 2010 accounts through the web browser using Outlook Web Access. These individuals receive their initial training from District Technology Office staff or building iTech teachers.
(Central Office staff in the Business Office, Human Resources, and Operations will use Outlook 2007 as the client through which they will use to access their Exchange 2010 email, calendar, contacts, tasks, and notes. Training for these individuals, where necessary will come from District Technology Office staff and via AtomicLearning.com.)
Some important information about the move from CommuniGate to Exchange:
- Email from CommuniGate will not be transferred to Exchange. When you are first moved in to Exchange, you will have an empty Exchange 2010 Inbox.
- You will have continual access to your CommuniGate Inbox until June 2010. No new emails will come in to that Inbox, but it can serve as an archive during the transition to Exchange. On a daily basis, it will only be necessary to check this email daily.
- If you would like to do so, you can forward your CommuniGate messages to yourself, but this is not recommended. You will not be able to reply to the original sender of those messages. Rather, it is recommended that if you would like to archive certain emails, you should do so by saving them as PDFs and filing them as documents in your home directory. You can do this by using the Print dialog box on a Mac and choosing Save as PDF from the lower left corner of that Print dialog box.
- In Late June 2010, the CommuniGate email server will be permanently disconnected and will no longer be accessible.
Finally, the day before staff members receive their MacBooks, users will cease to receive new emails in their CommuniGate Inboxes. They can log in to CommuniGate and send emails during the interim period, but no new emails will arrive there. Users will be able to view new emails once they have logged in to their Exchange client, Entourage 2008 or Outlook Web Access (OWA).
